Frequently asked questions

On this page you can find the answers to some of the most frequently asked questions (FAQ) about the Erasmus Mundus Josyleen.

What is meant by...
Proof of registration: Official, stamped and signed document proving your current registration at your home university.Mandatory if you are registered at a university.
Course record/Transcript of records: The official, stamped and signed document showing the courses and results (grades) of your previous studies
Resume/CV: Your current resume/Curriculum Vitae. Please use the Europass template, which can be downloaded here.
Target group 3 proof: Supporting document motivating your Target Group 3 status. Examples: UNWRA document proving refugee status, health certificate proving disability, or other relevant documents.
Official Transcript of Diploma or Degree: Certified proof of graduation from university (Diploma). If no diploma has been issued, please submit a certified document showing your eligibility for the activity applied for.
Official Language Test: An official language test (TOEFL or similar), please check the requirements of the host university. Note that some universities have very strict policies concerning this.
Description of research interests: Document showing 1) Description of research interests 2) intentions for the mobility period and how it fits into your career plan 3) which department(s)/research group(s) you are interested in at the host university.
Plan of work: Document showing 1) preliminary work plan and intentions for the mobility period 2) Name of the department(s)/research group(s) you intend to visit, and the name of a contact person there. 3) Preliminary time for visit.

Will my application be discarded if I cannot upload all documents requested before 15 September?
Documentation is necessary to prove that you have the correct background for the studies applied for and that you are eligible for the JOSYLEEN scholarship. If you cannot present all the documents requested, please write this in the application and the estimated date when you will submit them, see instructions below. If you wish to apply for an MSc study, you need to show that you have a BSc diploma. If you wish to apply for a PhD, then you have to show that you have an MSc diploma. If you have not yet finished your previous degree by the time of application, please write so in the application form along with the estimated time of graduation. It is up to the host university whether to consider applications that were not complete at the application deadline.

Note that some universities have very strict regulations concerning the language tests. See their websites for more information.

Can I submit additional documents after the application deadline?
It is not possible to upload additional documents after the online application has closed. You may however send them with email to the contact person of your first-choice university. It is important that you also send a email copy (CC) to the contact persons at your second and third choice universities, as well as a copy to the coordinating office info@josyleen.eu. It is up to the host university to decide whether to consider material sent in after the deadline.  

Can I send an application by regular mail?
No, we do not accept printed applications, we only accept applications filed in the online application system. But if you are prevented to use the online application database for some reason you cannot control, please contact the Coordination Office and we will try to find a solution.

Are the scanned documents sufficient or do I also have to send copies of them by regular mail somewhere?
Do not send any documents by regular mail, unless asked for it. Make sure that the scanned documents are clear (try it out by printing them), and text/logo/stamps are readable.
Please note: all certificates/degrees have to be certified with the university stamps.

Do I need to present the originals of the scanned documents?
You must be prepared to show the original documents to your host university if you are nominated.The Coordinating Office may also request certified copies.

Can I send documents in another language than English (e.g. Arabic, etc.)?
All official documents such as diploma’s / course records / certificates, etc., with exception for passports, must have an certified English translation or be in the language of the university applied for. Documents in Arabic must be translated to English.

Do I need to send my High school diploma when applying for an MSc or higher level?
No.

Can I apply to more than one university?
Yes, in fact doing so will improve your chances to be nominated. Depending on your language skills, you should at least apply to two universities.

Does it improve my chances to get a scholarship if I register many email accounts and file multiple applications?
No, doing so will lead to exemption from the selection. If you accidentally register two applications with your own personal data using two different email addresses, please contact us and we will help you erase the erroneous one.

I want to apply for a PhD programme in Europe but I have not finished my Master's yet, can I still apply?
Yes, but you need to state the end date of current programme in the application form and provide a document showing your estimated date of graduation. You will need to present your diploma before the actual nomination to a scholarship.

I want to apply for a Master's programme in Europe but I have not finished my Bachelor's degree yet, can I still apply?
Yes, same as above.

Can you send me more material on the JOSYLEEN program and the scholarships?
We hope that most information on the JOSYLEEN programme and available scholarships is available on this website. If you lack any information here, please let us know by send an email to the Coordination office.

Can I get a scholarship for a trainee period?
Studying abroad may include a trainee/placement period of maximum 3 months in the same country of the hosting Higher Education Institutions or associate organisation, provided that it is preceded by a minimum study period of three months. The trainee period should be recognized as an integral part of the student’s programme and be permitted by the hosting country regulations.   

When will I be informed if I will get accepted or not?
You will be informed per e-mail at the latest three months after the application deadline. 

How do I know which Target group I belong to?
Please see Target groups under 'Scholarship info'.

Can I use the JOSYLEEN scholarship to study at any university of my choice?
You can choose to apply among the 11 European partner universities if you come from Jordan, Syria or Lebanon. If you come from Europe you can choose among 9 universities in Jordan, Syria and Lebanon. You cannot use the scholarship for studies at other universities than those of the JOSYLEEN partnership.

Can I update my application?
You may delete your uploaded documents and change your application until you have 'closed' it.  Be careful not to close it before you have completed it, but also remember to close your application before the deadline!

Do I need to make an initial registration to the host university?
No. If you get nominated, you will receive information from the host university how to proceed with the course/programme application.

I closed my application by mistake, what do I do? 
You need to contact the Coordination Office.

I am from Jordan and my home university will ask me to sign a contract about commitment to return after the mobility. Do I have to sign it in order to apply for the scholarship?
For applicants from Jordan, the following applies:
1. Those MA and Ph.D. candidates who wish to commit themselves, and the university agrees to commit them and hire them upon return, can do so in direct agreement with the concerned university according to regulations and procedures at that university.
2. Those MA and Ph.D. candidates who do not wish to commit themselves, or unable to meet commitment requirements, are exempted from commitment.
3. Those universities that do not need the specialisations of the MA and Ph.D. candidates are free not to commit students and not to hire them upon return.

Note that the above applies for Jordan only. 

I am not a national of one of the partner countries but I study in a partner univeristy, can I apply?
To be eligible you must be a national of one of the following countries:
Non-EU nationalities allowed:Jordan, Syria, Lebanon.
EU/EEA nationalities allowed: Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, United Kingdom, Iceland, Liechtenstein, Norway. Note that EU/EEA applicants are only eligible if they are currently registered in one of the European partner universities.

I am from Jordan, Syria or Lebanon but I am currently living in another country, can I apply?
If you hold a univeristy degree from any university in Jordan, Syria and Lebanon, and is a national of any of those countries you may apply. The condition is that you should not have resided or carried out your main activity (studies, work etc) for more than a period of in total 12 months over the last five years in one of the European countries. 

I am not from Jordan, Syria or Lebanon, or the EU. Are there scholarships available for my country?
You find the list over countries covered by the Erasmus Mundus, and which university to contact for your specific country, here: http://eacea.ec.europa.eu/erasmus_mundus/results_compendia/results_en.php 

Does the scholarship cover the cost to bring a spouse to the host destination?  The JOSYLEEN scholarship is an individual scholarship and it only covers the cost for one person.

What happened to the 'Erasmus Mundus External Cooperation Window'?    JOSYLEEN now receives its funding from an EU programme called Erasmus Mundus Action 2 - Partnership (depending on the Commissions decision in late July 2010). Erasmus Mundus Action 2 is a continuation of the previous EU programme External Cooperation Window.

I got a scholarship from Erasmus Mundus External Cooperation Window Lot 3/Lot 4 (Jordan Syria and Lebanon) in 2007,2008, or 2009 - can I apply again?
Yes, you can apply again but please state in the application that you already received a scholarship. It is an aim of the programme to distribute the opportunity to as many individuals as possible, andcandidates who have not received a scholarship in previous years will be prioritized. The only exception to this will be university staff who are involved in Higher Education Reform questions, questions of Academic Recognition, Curriculum development etc.

I do not find all the universities from previous years in the list, what has happened?
For this fourth year, we have welcomed three new universities in the partnership. These are: Georg-August University Göttingen, Montpellier 2 University of Sciences and Technolog and University of Warsaw. Univeristy of Zagreb, Catholic University of the Sacred Heart and Berlin Technical University will not participate in the JOSYLEEN Phase 4 project. Click here to find a list over the partnership members of previous years. 

What do you mean by saying that the new scholarships depend on the European Commission's decision in July 2010?
Each year, the JOSYLEEN applies for continued funding from the European Commission's programme Erasmus Mundus Action 2. If the result on that application is negative, no scholarships will be distributed under JOSYLEEN, but you will instead have to apply to another consortium of universities. (Update 2010-07-15: The JOSYLEEN project application was positively evaluated and JOSYLEEN has been granted continued funding.)